How to Prepare an Application
Carefully read the entire application package before beginning to prepare an application. The application package clearly identifies who is eligible to apply, what applicants must propose to do, what must be contained in the application, and what criteria will be used to evaluate applications.

The following standards must be adhered to in your application:

  1. A page is 8.5″ x 11″ on one side only, with 1″ margins on top, bottom, and both sides.
  2. Double space all text in the application narrative, including titles, headings, footnotes, quotations, references, and captions, as well as all text in charts, tables, figures, and graphs.
  3. Use a 12-point font.

We will reject your application if you do not apply these standards or exceed the page limit. Please submit an original and one copy of your application by U.S. mail, courier or hand delivery. Applications may not be faxed or sent electronically. Applications must be received or postmarked on or before the deadline for transmitting applications. No supplemental or revised information from applicants — including letters of recommendation or support — will be accepted after the closing date, or after an application has been submitted. Please review the procedures carefully before submitting your materials. Direct questions to: [email protected] or (520) 617-1169.

Please use the following address when mailing your application:

Arizona Historical Society
Research Grant Applications
Attn: Valerie Shanahan
949 E. 2nd Street
Tucson, Arizona 85719

An application must show proof of mailing consisting of one of the following:

  1. A legibly dated U.S. Postal Service Postmark.
  2. A legible mail receipt with the date of mailing stamped by the US Postal Service.
  3. A dated shipping label, invoice, or receipt from a commercial carrier.

Application Requirements
The Research Review Committee will use five (5) criteria to evaluate applications. The relative weights for each criterion are indicated in parentheses. Identifying the selection criteria helps applicants understand the review process. A review panel of scholars will evaluate the applications using the criteria listed below.

The maximum score for applications is 100 points.
The maximum score for each criterion is indicated in parentheses.
The project narrative must not exceed 10 pages (does not include cover sheet, abstract, budget, letters of support, supervisor statements).

Please follow the instructions carefully and adhere to the limits outlined below:

  1. Cover sheet: Indicate your name, address, phone, fax, email, social security number, institutional affiliation, current title/position (1 page). Include a signature block as follows:

    Signature of Researcher: ______________________________________
    Please type or print name clearly: _______________________________
    Date: ____________________

  2. Program Title and Abstract: Begin with an abstract summarizing the proposed research at the Arizona Historical Society archives (limit to 250 words).
  3. NEED: Description of the Proposed Project. (20 points)
  4. PROJECT DESIGN: describe the Arizona Historical Society records to be used and what kind of information you expect to derive from the records. (25 points)
  5. QUALITY OF THE RESEARCH PLAN: Discuss (a) how the research records will support the goals of the proposed project, and (b) if your project is part of a larger work in progress, how information from records in the Arizona Historical Society will be linked to other sources of information (archival or published). (30 points)
  6. PUBLICATION/DISSEMINATION PLANS: Briefly describe your plans for publishing the results of your project or other plans for dissemination of the results, e.g., book, journal article, conference presentation, web resource, exhibit, film, lecture, etc. (25 points)
  7. BUDGET: Provide your anticipated research schedule and estimated budget for research expenses being as precise as possible. In supplying information on dates and number of days of research, please note that the archivists are generally available Monday-Friday. Weekend assistance may be available, however, you are advised to contact the local archivist prior to planning your trip to make sure of availability. Eligible costs: travel, lodging, meals, photocopying, photo reproduction. Ineligible costs: computer equipment, hardware, or software; child care; honoraria; photo framing/matting.

    Include information on: dates for requested project support (start and end); number of days you plan to visit archives; location of archives;

    Provide an itemized breakdown for travel, hotel, per diem (rate based on what is generally available in the region), parking, photocopying and other research expenses, and other expenses–as deemed eligible. Mileage is calculated at .35 per mile. We do not pay indirect costs.

    Please identify other financial resources that support this project.

  8. LETTERS OF SUPPORT: One or two letters of reference by persons familiar with your project may be submitted. Letters of support are optional and must be included in the original application.
  9. GRADUATE STUDENTS: Must include a statement from their dissertation/thesis supervisor on the applicant’s experience in researching primary source materials and ability to carry out the proposed research project. Statements must be included in the original application.

All applicants are responsible for making sure the application package is complete and received by the deadline. Incomplete or late applications will not be considered.

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